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The most common use of VDRs is to facilitate M&A procedures, but they are also useful for other business processes involving confidential data. For example, venture capitalists often rely on VDRs when reviewing company documents in connection with investing and funding processes. Virtual data review is also a good fit for investment banking processes, such as capital raising and IPOs.

A VDR allows for multiple bidders conduct due diligence at the same time, which is much faster than an actual meeting. By casting a wider net of potential investors, it is more likely that a deal can be finalized quicker than if the process was conducted with a limited number of investors.

A VDR also eliminates the time-consuming and expensive photocopying. VDRs can be accessed from anywhere, which reduces travel costs. VDR vendors like Ellington tout lower up-front costs and the fact that they can be used by all bidders at the same time.

As with all technology systems, security is key for a VDR. Look for a VDR platform that has a fence-view option to prevent unwanted glances, multifactor authentication, IP restricted user access, and a page-by-page history of document viewing. Also, make sure that the solution is SAS 70 compliant and encrypts data in PDF files. Check if the vendor offers a variety project templates and customizable branding.